Duties:

• Request all statements from suppliers
• Follow up on outstanding invoices or invoices not reconciling with the statement.
• Ensure that invoices are properly authorized in accordance with levels of authority and allocate it to the correct supplier and general ledger accounts.
• Capturing of all supplier invoices on the Accounting Package, based on the supplier portfolio allocated to your portfolio.
• Assist the Finance Department with solving of queries related to the invoices above,
• Accurate performances of reconciliations of all creditor recons related to suppliers allocated to your portfolio.
• Preparation of payments, ensuring that the quote and the invoice is aligned (no overcharging), and that a purchase order was filled out when request of payment was logged.
• Submissions of the above to Head of Creditors within the reporting deadlines.
• Obtaining proof of payments for these invoices and sending it out to suppliers
• Ensure that all invoices requesting for payment are accompanied by the following;
• Request for purchase (which will be emailed to all staff members)
• Quote from the supplier
• Purchases order from the accounting system (detailed every line item and price excl. VAT), and authorized / approved by a senior member of the accounting department.
• Suppliers Invoices which align with the purchase order from the accounting system
• Processed supplier’s invoices from the accounting system
• Each and every invoice allocated and processed on the accounting system will be stamp processed and sign off by the Creditors Controller under the portfolio allocated to the Creditors Controller.
• Balance Debit Order Control account monthly (New account to the system) allocated to your portfolio.
• Responsible for maintenance of the Accounts Payable Masterfile for any additions / changes under your portfolio.
• Responsible for the maintenance of the Standard Operating Procedures.
• Responsible for maintenance of all filing of invoices after payment run allocated to portfolio
• Maintain the applicable cash flow section
• Process the wages
• All ad-hoc duties, given which is in line with allocated portfolio

Please specify your current salary and notice period.

Incomplete, limited info or outdated CVs will not be considered.

Email your CV to

az.oc.pcw@sbojanoo

Posted on 05 Apr 15:56