Job description

Job purpose

To provide comprehensive, effective and efficient administrative support to the CEO and be the first line of contact internally and for external correspondence. To provide executive support in specific work programmes, projects and research as determined by the CEO (e.g. preparing documents, proposals).

To be proactive in dealing with operational administration and process issues, and external organisations.

Minimum Requirements:

• Diploma in Office Management / Administration or equivalent
• Bachelor’s Degree will be an added advantage
• Three years’ directly as support to a CEO or senior manager or providing organisational process administration

Key Performance Areas:

• Provide administrative support to the CEO

To provide comprehensive, effective and efficient administrative support to the CEO.

• Providing secretariat support to EXCO and MANCO

Preparing for and organising meetings. This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, undertaking any follow up and maintaining professional relationships.

• Fulfilment of statutory requirements

Formal submission of documents to the Executive Authority as per legislative requirements (PFMA etc.) within the specified timeframe, e.g. strategic and business plans, quarterly reports, budgets, etc. Maintain a register of all documents submitted and obtain written confirmation of receipts

Registration of directors with the relevant Court

Lodging of Trust Deed and other relevant documents at the relevant Court/Body

• Liaison with other Government Bodies

Responding to any requests relevant to EXCO and MANCO and governance structures.

• Undertake executive administrative functions for work programs and projects as dictated by the CEO

To undertake specific administrative tasks on work programs, projects and research as determined by the CEO.

Company Description

A Nation Brand that inspires its people and is admired globally.

Requirements

• Knowledge of Operational Systems
• Organisational processes and policies
• Administrative and document management systems
• Advanced MS Office (Excel, Word, PowerPoint)
• Advanced working knowledge of database management systems
• Advanced typing skills (minimum 45 words per minute with negligible errors)
• Competent ability in knowledge management
• Excellent planning skills
• Excellent problem-solving skills
• Excellent verbal communication
• Excellent business writing and correspondence

Posted on 18 Sep 07:16