Job description

The Loeries is the largest and most respected brand communication awards across Africa and the Middle East and we are seeking a junior – mid-level production assistant for the awards team.

We are looking for someone who is humble, hungry, helpful and smart to join our production team.

This may be a fixed term or permanent contract, depending on the candidate and the position filled.

The ideal candidate:

• Has at least two years’ working experience in a production environment, preferably in events production and/or the advertising or brand communications industry
• Is a South African citizen, or has permanent residence
• Has a SA drivers license and preferably their own vehicle
• Is intelligent, hard-working, and a self-starter
• Is hands-on, with the ability show initiative
• Has excellent attention to detail
• Is well spoken and able to communicate well in writing
• Has strong Microsoft Office skills, especially with Excel
• Is digital and tech savvy and able to work with online resources, including Dropbox and the Loeries own Entry Management System
• Has experience managing and meeting production deadlines
• Is used to working under pressure during critical production times

To apply for this job, please send a cover letter outlining why you believe you are the perfect candidate for this position, with your resume. At least three contactable, professional references must be included in your resume.

Role and responsibilities: 

• Production Coordination of all awards shows under the Loeries administration, including but not limited to: The Loerie Awards, Creative Circle, Pendoring, Bookmarks and APA Kenya.
• Processing entries: follow the processing procedure from receiving entries to resolving queries, rechecks and testing.
• Preparation for Judging week – including cataloguing of entries, packing and shipping of all material.
• Support Loeries Creative Week event production where necessary.
• Work with the relevant manager to set up and manage various awards and/or events hosted/managed by the Loeries.
• Develop and accurately maintain/update all relevant projects and schedules, budgets and status reports.
• Schedule meetings and, take meeting minutes and draft for manager to sign off.
• Maintain all records, including but not limited to schedules and checklists.
• Communicate major milestones, priorities, bottlenecks and other major problems, which can affect the successful running of the Loeries.
• Client and customer Liaison: handling verbal and written communications (incl. but not limited to: entry queries and awards queries) with clients and customers throughout Africa and the Middle East.
• Assisting with setting up of judging on CMS where required.
• Assisting with the management of the Traveling Exhibition, including preparing exhibition, confirming schedule and communicating with hosts throughout the year.
• Assisting with store orders when required.
• Any other secretarial/office management/administrative/supervisory/production duties that may be assigned from time to time, including answering telephones, dealing with queries, filing, guest hospitality, organizing tea & refreshments, etc.
• Provide additional administrative support to staff members where appropriate.

Requirements

• Attention to detail
• Excellent communication skills
• Interpersonal skills, including work well within a team and independently
• Adaptability
• Enthusiasm
• Determination
• Perseverance
• Ability to work well under pressure
• Organisational and administrative skills
• Budgeting skills
• IT skills
• Reliable

Posted on 20 Dec 14:13