Job description

Background

We are a company involved in the fine art and design industries looking for a dynamic individual who is passionate about the arts. The Company now runs two business units – one is a Foundry casting bronze sculptures for a variety of artists, the other is a design and production house producing bespoke, designer furniture. While we have a creative culture and encourage an atmosphere of happiness, both business units deal with high production volumes. So, the administration of these business units is critical to their creative and commercial success.

Job description

The successful candidate will be a full-time Administrative and Bookkeeping Assistant who performs competently the typical array of administrative and clerical tasks associated with small but growing enterprises.

Key responsibilities

• Invoicing, bookkeeping and payment management
• Reception management
• Records management
• HR Support and administration
• General support to our managers and employees, as the company workload requires
• Customer Relationship Management input

Duties

Financial

• Keeping the books of both business units up to date – generating timely income statements, trial balances, account reconciliation, budget updates, etc.
• Working with our accountants on monthly VAT returns, payroll changes, etc.
• Sending quotations and processing purchase orders
• Submitting and reconciling expense reports
• Capturing suppliers’ invoices in the correct accounting period
• Ensuring correct allocation and accuracy of data
• Capturing financial transactions
• Ensuring the correct recording of customers’ details and transactions in the accounting system
• Following up promptly on outstanding debtors
• Oversight of the petty cash float – ensuring accurate recording and safe custody of receipts and cash, controlling petty cash expenditure and maintaining an adequate float on the imprest system

Reception

• First-line telephonic response; receiving of visitors

Filing and Data Management

• Filing all key correspondence and documents
• Ensuring all client and contact information, detail, etc. are accurately captured on our CRM system

HR

• Capturing times of workers, tracking leave, etc
• Job card data capture and processing

General

• Ordering stationery and office supplies
• Fulfilling errands as required
• Project-specific support from time to time, as the workload requires

Core/essential skills

The successful candidate will:

• possess excellent oral and written communication skills in English
• be able to organize their work effectively
• be competent in the daily use of MS Excel and Word
• be proficient in accounting software (if s/he is not competent in our specific accounting software, s/he will be able to learn to use it)

Experience/qualifications

• Matric C pass
• Minimum of five years’ experience in bookkeeping and general administration of a private company
• Certificate in Financial Management, or equivalent
• Valid drivers licence with own roadworthy vehicle

Person profile

• Team player
• Responsible, reliable
• Excellent time management skills
• Meticulous attention to details
• Strong organisational skills
• Ability to multi-task
• Hard working and self-motivated
• Ability to work without regular supervision

Company Description

We are a company involved in the fine art and design industries looking for a dynamic individual who is passionate about the arts. The Company now runs two business units – one is a Foundry casting bronze sculptures for a variety of artists, the other is a design and production house producing bespoke, designer furniture. While we have a creative culture and encourage an atmosphere of happiness, both business units deal with high production volumes. So, the administration of these business units is critical to their creative and commercial success.

Requirements

The successful candidate will:

• possess excellent oral and written communication skills in English
• be able to organise their work effectively
• be competent in the daily use of MS Excel and Word
• be proficient in accounting software (if s/he is not competent in our specific accounting software, s/he will be able to learn to use it)

Posted on 26 Apr 14:02