Job description

Purpose of the Role

You will be part of a team that is responsible for talent recruitment and HR. You will focus on ensuring the smooth running of the department by assisting the team and ensuring all administration, communication and organisation is up to date.

Key Responsibilities

• Perform diversified administrative and coordination duties that involve complex and confidential information
• Answer general inquiries relating to vacancies.
• Monitoring and updating the Applicant Tracking System and other databases as required.
• Schedule Immersion of new talent into the business
• Contribute to Talent Acquisition team meetings, projects, conference calls
• Coordinate all correspondence with candidates including the calling and setting up all interviews.
• Arrange all travel, shuttle and accommodation for candidates as and when required.
• Assist in setting up Recruitment Workshops
• Miscellaneous tasks, projects and assignments as needed.
• Consult with our service providers to coordinate background screening

(e.g. criminal and credit checks, etc.) for short-listed candidates as required.

• Drafting all offer letters, contracts and relocations addendums
• Call and complete all candidate Reference Checks.
• Track, manage and communicate applicant flow
• Monthly report updates.
• Collect & file all forms from applicants
• Ensure all candidate packs and requisitions are complete and submitted to the relevant people
• Back-up support as needed.
• Other duties as assigned.

Knowledge and Experience:

• Matric and 5-10 years’ work experience in office administration
• Experience in Microsoft Office is required.
• Strong oral and written communication skills with the ability to handle extremely confidential and sensitive information.
• Ability to complete a variety of tasks in an organized and adaptable manner.
• Ability to handle multiple projects or priorities.
• Highly flexible and motivated in a supportive role.
• Ability to represent the Talent Acquisition team when they are out of the office. i.e. Professional handling of inquiries.

Requirements

• Must be passionate about organization and admin.

• People skills

• Excellent organizing, planning implementing and coordinating skills.
• Proven ability to multi-task.
• High attention to detail.
• Strong analytical problem solving time management, negotiation and administrative skills.
• Proactive and decisive
• Assertive and persuasive attitude
• Willing to learn and take direction
• Ability to handle extremely confidential and sensitive information
• Confident ability to communicate and engage people at all levels

Posted on 07 May 09:17