Buying Accountant – Job Description

Trading Terms

– Capture and maintain trading terms on the system (soon COR3)

– Manually record all divisional trading terms and ensure the monies are collected timeously

– Calculate top-up monies per quarter and ensure the monies are collected

– Calculate growth monies per annum and ensure the monies are collected

Sallies

– Record all adverts per line item and calculate expected sallies to be claimed based on promo funding per supplier

– Compare expected sallies with actual sallies and ensure the differences are claimed

Direct Delivery Allowance

– Allocate direct delivery allowance monies received monthly to a ring-fenced account and compare to delivery costs paid

– Calculate monthly accruals

Merchandising

– Allocate merchandising monies received monthly to a ring-fenced account and compare to merchandising paid

– Calculate monthly accruals

Condition Contracts

– Track open contracts and remind buyers to release them

– Ensure condition contracts are made out with the correct type (accruals, single settlement, scan based etc.), profit center and conditions (i.e. Advertising, Sallies, Tallies, Merchandising, Swell etc.)

– Calculate account and profit center errors and forward to the DFM to reallocate

– Calculate accruals for incorrect contract dates and contracts released after month end and forward to the DFM to process

Swell Allowance

– Manually maintain a list of swell suppliers and communicate to stores on request

Management Reporting

– Monthly report on the buyers income statement sales, gp, sallies, ad-recoup (foods, non-foods, fresh)

– Track and report on GP, sallies and advertising recoup during the month

– Report sales, sallies and GP on national one day promotions like Red- and Brack Fridays

– Build forecast models on new ways of negotiating and returns achievable

– Develop and maintain a spend tracker per supplier to monitor income received year-on-year

– Supply marketing report data for monthly divisional books

Training

– Division specific training for buyers and assistants on condition contracts and pricing claims

– Develop division specific job guides for the use of condition contracts based on common errors made and trading term negotiations

Admin / Other

– Manage shared documents on Google Drive

– Manage processes, roles and responsibilities of buying and marketing

– Continuously look for un-collected monies and build processes to prevent is from happening

– Assist head buyer with corporate governance in terms of supplier/service provider contracts, board resolutions required and sign-off criteria

QUALIFICATIONS

• A Bachelor’s degree in Chartered Accountancy with at least 5 – 7 years commercial experience (CA)

Posted on 11 Sep 14:58