Job description

Reporting into: CEO
Employment Type
Fixed Term
Salary
Based on experience
Location
Cape Town
Industry
Private Higher Education
Reporting into
CEO

Background

AFDA (The School of the Creative Economy) is the leading school of its kind in South Africa, offering higher certificates, undergraduate and postgraduate degrees in Motion Picture Medium, Live Performance, Business Innovation and Technology. AFDA is a full member of CILECT, the association of the world’s major film and television schools. The AFDA values are passion, self-discipline, integrity, reliability and humility.

Roles and responsibilities

General administration and office management, minute taking and distribution, follow-up processes on action points, executive correspondence, travel arrangements, workshops and conference co-ordination, electronic diary & time management.

Time management

• Scheduling all appointments required by the CEO
• Diary management and follow up on actions required by the CEO/Group Recruitment Administrator
• Agendas and minute taking in meetings with follow up on all action items
• Ensuring proper notification of appointments and actions to relevant parties

Executive meetings and other functions

• Organising and administering all executive meetings and sessions
• Liaising with all attendees and sending out invitations
• Compiling agendas and packs for executive meetings
• Organising of appropriate venues and refreshments

Key competencies

• Proficient on MS Office package, including Outlook and Word
• Excellent telephone and interpersonal skills
• Ability to communicate with all level of staff
• Self and departmental time management
• Multi-tasking
• Initiative
• Attention to detail
• Professional conduct
• Self-motivated
• Resilience
• High level of confidentiality

Selection criteria:

• Grade 12 [media diploma/degree (preferential)
• Established work experience [three to five years secretarial experience on executive level]

Application procedure

Closing date: 29 May 2020

Applications must be submitted by email to

az.oc.adfa@lesiuol

by the closing date.

Applicants wishing to apply for this position are required to submit:

1. A covering letter indicating his/her suitability for the position.
2. A comprehensive and up to date curriculum vitae with contact details included.
3. A list with three contactable references.

All applications will be treated as highly confidential. Correspondence will be limited to short-listed

candidates only. If you have not been contacted within two weeks after the closing date of this advertisement, please accept that your application was not successful.

Requirements

• Proficient on MS Office package, including Outlook and Word
• Excellent telephone and interpersonal skills
• Ability to communicate with all level of staff
• Self and departmental time management
• Multi-tasking
• Initiative
• Attention to detail
• Professional conduct
• Self-motivated
• Resilience
• High level of confidentiality

Selection criteria:

• Grade 12 [media diploma/degree (preferential)
• Established work experience [three to five years secretarial experience on executive level]

Posted on 18 May 12:27