Job description

Position purpose

The junior bookkeeper is responsible for the accurate capturing and posting of the financial transactions up to the trial balance, as well as, ensuring that the financial information of the company remains accurate and up to date at all times.

Key performance areas

Debtor management

• Maintain debtors’ database; load new clients
• When required, engage with customers finance departments in a professional manner
• Follow up on all debtors’ enquiries received
• Follow-up on debtor related issues and the tracking thereof
• Prepare and distribute debtor’s statements and the reconciliations thereof
• Maintain debtor’s files and supporting documentation
• Daily/weekly/ monthly reporting to management on outstanding debtors
• Ensure debtor collection is in line with the agreed budget process, i.e. timeframes

Creditor management

• Maintain creditors’ database; load new vendors
• Confirm and check all purchase orders (POs) against, quotes and supplier’s invoices ensuring pricing is correct according to signed contacts and POs
• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
• Allocate expenses to correct accounts and cost centres by analysing invoice/expense reports
• Vendor management, including:

1. Paying vendors by monitoring discount opportunities
2. Verifying company registration numbers
3. Resolving purchase order, contract, invoice, or payment discrepancies and documentation
4. Issuing stop-payments or purchase order amendments

• Maintain accounting ledgers by verifying and posting account transactions
• Verify vendor accounts by reconciling monthly statements and related transactions
• Disburse petty cash by recording entry and verifying documentation
• Perform reconciliations of all credit card statements and verification of transactions
• Check and verify all petty cash transactions and reconcile JHB and CT
• Capture all vendor invoices onto Pastel

Bookkeeping function

• Record day to day financial transactions and complete the posting process
• Bring the books to the trial balance stage
• Conduct a month-end and year-end closure process
• Monthly accruals and prepayment reconciliations
• Monthly reconciling of the accounting system to the company’s billing system
• General filing including, delivery notes, courier documents, customer and supplier invoices as well as correspondence

Banking function

• Perform verification checks; maintain beneficiaries
• Process cash book and monthly reconciling of the cash book to bank statements
• Load payments for review by the financial manager

Essential key competencies

Performance competencies

• Demonstrate a thorough knowledge and understanding of the company’s service offering
• Work in an efficient and effective manner
• Prioritise work demands and effectively organise resources
• Anticipate and resolve issues, or obstacles, which impact timely completion, or the quality, of tasks
• Work well under pressure and tight deadlines

Communication competencies

•  Maintain confidentiality
• Clear written and verbal communication skills

Behavioural competencies

• Strive to exceed expectations
• Demonstrate both responsibility and accountability and a drive for excellence
• High energy levels and a commitment to making a difference

Job-specific competencies

• Rigorous adherence to company policy, processes and corporate governance
• Identify and report control weaknesses.

Qualifications and specifications

Education

• Grade 12 certificate with Accounting (70% grade or higher)
• Recognised bookkeeping diploma or qualification, completed or in progress

Experience

• Microsoft Windows; Moderate Level: Word, Excel, Outlook
• Previous bookkeeping experience would be advantageous

Own reliable transport is required and ability to travel as required

Able to work after hours when required

The job profile and key performance areas of this position are not intended to be an exhaustive list of duties and responsibilities and may from time to time be amended according to the company’s operational requirements.

Posted on 21 Dec 10:49