Job description

Our client’s business, headquartered in Cape Town, South Africa, focuses on mobile transacting and the development of digital applications while specializing in integration into retailers’ point-of-sale (POS).

The goal is to simplify and improve how the world transacts. We are currently looking for an admin assistant/junior personal assistant to join their team. Are you always the organised one, who loves sorting out the finer details of life and sometimes use the magic of Excel to do so? Are you a complete rock star who can multi-task and still keep a cool head? Can you divide by zero? If you’re a team player and can juggle tasks like a circus freak…then you might want to take a look below…

Responsibilities

1. Managing diaries
2. Assist with client liaison on behalf of managers and our executive PA in her absence
3. Monitoring emails and setting up meetings accordingly
4. Assist in booking and keeping a record of the companies travel
5. General administration and filing
6. Screening calls
7. Running personal errands for managers
8. Fetching the companies post on a weekly basis
9. Reception relief as required
10. Assist with recruitment including posting adverts, screening candidates, and setting up interviews
11. Other ad hoc admin duties as required

Requirements

• General knowledge of Microsoft Office with emphasis on Outlook and Excel, internet and systems savvy
• A keen grasp of technology
• Proven written and oral communication skills
• Proficient in managing business correspondence
• Ability to organize personal work priorities
• Knowledge of filing and updating records
• Ability to work independently and as part of a team
• Excellent organizational skills
• Excellent customer service orientation
• Demonstrated ability to remain self-motivated at all times
• Able to manage pressure and deadlines timeously and effectively
• Proactive, passionate, and able to take initiative

Qualifications

• Tertiary education in administration or similar

Characteristics

• Perfectionist (mediocre work won’t cut it)
• Extremely organised
• Efficient multi-tasker (we’re a fast-paced company)
• An eye for detail (no room for mistakes)
• Deadline and delivery driven (enough said)
• Logical with a passion for solving problems (we’re looking for solutions and initiative)
• Proactive with a sense of urgency (gets stuff done)
• Fun and plays well with others (work hard, play hard)
• Positive and energetic
• A keen learner (stretch yourself)
• Flexible and comfortable taking direction (can you keep up?)

Posted on 22 Jan 17:47