When you apply, please include the words “I want to work for Ruby Digital because …” in your cover letter and the actual reasons why you think Ruby is a good fit for you. Any applicants that do not include this will not be considered.

About us

Ruby Digital is a small, but mighty, digital marketing agency. We specialize in SEO, PPC, and Content Marketing to create meaningful predictable growth for SMEs, B2B companies, and enterprises in various industries such as hospitality (hotels, safaris etc.), IT, Engineering, recruitment and more. We are an effective and dynamic team passionate about educating, growing and moving the digital industry forward. 

About the role

The Admin Assistant and Bookkeeper will need to have the ability to work tight deadlines and be the voice of Ruby Digital.  As the Admin Assistant and Bookkeeper, you will need to multitask between a list of admin duties and company accounting requirements. 

Ruby Digital is a great place to work, with flexi-hours while growing within Ruby Digital and gaining fantastic experience doing interesting work with varied clients.

About you

We are looking for a well-spoken, super organised and driven admin assistant and bookkeeping guru to join our growing team. 

You will be a great fit if:

• You have great people and communication skills. 
• You have excellent accounting skills, a Sage Programme pro, two to three years of bookkeeping to trial balance experience and have debtors and creditors experience. 
• You have great attention to detail and are passionate about amazing client service.
• You are able to work under pressure, multitask and adapt to a multitude of different office admin tasks. 
• You show up on time, pay attention to details, think on your feet, ask for help when you need it, and consistently demonstrate respect for others.
• You are a tech-savvy professional who is passionate about digital marketing and growing their skills within the industry.
• You have access to the internet and a minimum 10+MBPS line (can do video call with no issue).

Please note: Because of the current situation in Cape Town, this position is remote. We will look to resume working in an office at some point in the future, and this would take place in Milnerton.

Responsibilities

• General remote office administration and take up admin duties as assigned
• Manage travel, birthday, new recruitment and anniversary arrangements for staff members. 
• Answer and address clients’ questions and queries
• Check sort and forward emails
• General Admin behind deals (including contracts) 
• Preparing and upkeep of client files
• Monthly Management of accounts and reconciliations. 
• VAT 201 Returns and deadlines
• Cashbook processing
• Bank Recons
• Invoicing (supplier/client)
• Journals on Pastel
• Bookkeeping to trial balance
• Debtors and Creditors 
• Upkeep of accounting record and basic bookkeeping, balancing/processing on Sage
• Accounts, invoicing, staff attendance, daily monthly wages, SARS submissions, UIF, controlling petty cash. 

Attributes and requirements

• 90-day probationary period
• Excellent accounting, written and interpersonal communication skills.
• Team player 
• Proficient in English
• Awesome organizational skills
• Creative mind
• A willingness to take ownership of the work and not afraid to show initiative. 
• Hard work ethic
• Computer literate (Microsoft Word, Excel and SAGE)

Preferable

• Xero experience as well as Sage Experience

Education:

• Two to three years’ experience in office admin and bookkeeping 
• Bookkeeping or Accounting qualification (Diploma or certificate)
• Benefits start after a 90-day probationary period
• Xero experience as well would be a plus

Benefits

• Remote working position (for now)
• Flexible work schedule once we settle into an office again. This means you would work in the office from Monday to Wednesday, with the option to work from home on Thursdays and Fridays. 
• Client and employee referral incentive programs
• Retirement annuity contribution
• Remote working position
• Client and employee referral incentive programs
• Weekly virtual braais 

Posted on 24 Jul 11:57