Job description

Provide general office administration assistance to the Wakhiwe Team as follows:

• Answering of calls and delivering messages to the team
• Scanning, copying and general correspondence distribution
• Handle administrative queries and requests from senior managers
• Coordinating travel and meeting arrangements for the Director and team when they undertake travel for work purposes
• Collection, collating, and logging of time-sheets for team members and ensuring sign off is received
• Taking minutes of meetings as and when required
• Collating and ensuring timeous delivery of reports as and when required by Director and Senior Managers
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintain office supplies for the team and re-order as and when necessary
• Develop and maintain a filing system 
• Act as the point of contact for internal and external clients
• Maintain electronic and hard copy filing system
• Manage calendar for Managing Director and meeting schedules
• Manage project administration when required
• Dealing with top caliber clients in a professional and friendly manner

Company Description

Wakhiwe Stakeholder Engagement Specialists (Wakhiwe) is a 100% Black Women Owned company established in 2015 specializing in the provision of stakeholder engagement services for the water, transportation, energy and conservation sectors. Wakhiwe has extensive experience in undertaking stakeholder engagement processes for infrastructural and developmental projects for both private and public sectors involving national, regional and local stakeholders.

Requirements

• Matric
• Suitable and relevant qualification in either Office Management, Administration, Office Technology or PR (similar such fields)
• Academic Transcript to be submitted together with CV
• Working knowledge of office equipment i.e.  printers, scanners, computer hardware
• Knowledge of MS Office Suite
• Excellent time management skills and the ability to prioritize work deadlines
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Team player and the ability to work independently
• Flexible in terms of time
• Student in need of completing in-service training may be considered

Posted on 05 Apr 13:40