Job description

The Production Administrator acts as an important pillar in the Traffic team. The Production Administrator assists with the flow of briefs into Production for quotation and adjustments thereof, checking with the supplier and/or broker that there is no ambiguity with quantities, sizes and quality of the end result and that suppliers and/or brokers are in full understanding of the deliverables.

This includes being informed and directly involved in the production aspects of various TTL media.

The Production Administrator is directly involved in the pre-production (planning) stage right through to the production (control and supervision) stage, and in doing so pro-actively communicating with the Production Manager, suppliers and staff.

Responsibilities

• Coordinate briefs to attain quotations from suppliers or broker
• Adjust production costs, details and print dates on brief sheets and/or job bags
• Following up with suppliers, ensuring on-time delivery of such cost estimates to the field   
• Actively take responsibility for effectively assisting the Production Manager in managing the production process from quote to delivery for all printed products
• Communicate constantly and effectively to ensure all relevant parties remain updated on progress of workflow, and jobs that may cause problems
• Ensure correct sizes are detailed on briefs with appropriate print specs and chasing of additional information from the field if necessary
• Supply of changes in specifications to the designer, amending the job bag
• Supply of print information to the designer, after approval
• Send purchase orders to suppliers upon approval of artwork from client
• Double checking mail sent from designer to printer to ensure the correct information/artwork has gone through
• Chasing designers for final approved print files
• Circulating artwork in studio for sign-offs from various parties internally to help the work-flow
• Updating the address list

The successful applicant will be self-motivated, flexible, administratively strong and an excellent problem solver.

Please include your salary expectation in your cover letter.

Should you not have received a response within 14 days, please consider your application as unsuccessful.

Requirements

Personal Skills/Attributes

• Self-starter personality with enthusiastic “can do” attitude in accepting work/new challenges
• Effective interpersonal skills, working well across functions
• High level of organisation, razor-sharp attention to detail
• A strong work ethic; able to work under pressure and juggle multiple responsibilities to meet deadlines and deliver results.

Experience

• Three to five years’ experience in printing and production a bonus, but not a prerequisite
• MS Office proficient a must

Posted on 02 Apr 14:17