Our client based in Rivonia, Sandton, has a new opportunity for an Administrative PA/Receptionist.

Please note that there are no costs involved  to the candidate in the recruitment process. We do not charge candidates any fees to apply.   

To succeed as our Administration Secretary /Receptionist, you will need: Suitable candidates must have the following work experience:three to five+ years’ relevant secretarial and Reception Experience. Relevant Secretarial qualification References. Matric /Senior Certificate Able to type 85 WPM Excellent computer software  (Full MS Office Suite)and Internet abilities Very strong communication and organization skills Ability to accurately maintain computerised and manual filing/documentation systems.  

Job Specification: Answer all incoming calls and made sure that messages are distributed to the proper personnel. Maintain and update the travel schedules for all of the executives in the company. Work closely with the local printing company to coordinate large printing jobs. Maintain the hard copy and digital files for the sales support department. Organize the reception area and be solely  responsible for making sure that  Board rooms , training and conference rooms are clean and well stocked  at all times. Check in all visitors  and make sure that everyone has the proper identification badge – liaise with Building  Security Collect all incoming correspondence and distribute it to the proper parties Prepare correspondence and documents from digital dictation.  Handle confidential information in line with the firms data security protocols Maintain  the company job recruiting interview schedule for the human resources department. 

Attributes: Exceptional ability to multi-task effectively Superb organisational and time management skills. Very high standard of English, grammar, punctuation and spelling. Trustworthy and able to work in highly confidential environments. Articulate with excellent communication and interpersonal skills. 

Posted on 15 Mar 13:30

Our client has a new opportunity for a highly focused, detail attentive Assistant to the Administration Manager at their offices in Bryanston, Johannesburg.

Please note that there are no costs involved  to the candidate in the recruitment process. We do not charge candidates any fees to apply.  

Specific Skills/Qualifications: A strong, clear communicator who have a proactive approach to work who also possess exceptional organisational and customer service skills are required as well as being able to demonstrate a good working knowledge of Microsoft Office Suite. You will need to show enthusiasm, flexibility and possess a positive working attitude.

Key Tasks: Provide high level  administrative support to the Administration/Office Manager and wider team, responding to telephone queries and effectively liaising with other departments to ensure queries are managed in a timely and customer focused manner. Liaise with clients You will use effective organisational and communications skills to resolve routine problems and know when to escalate more complex issues Produce accurate reports for management, deal with incoming and outgoing post, scanning, photocopying, filing , maintaining office and inventory and stationery and keeping internal systems up to date. Provide reception cover for lunch times, sickness and any other absences Complete clerical support requests Assist with incoming communications (email, post, telephone) and highlight / prioritise key points for follow-up / action Maintain regular accuracy and integrity checks of the main filing system Ensure photocopying / printing is cleared in accordance with agreed service level targets Complete routine administrative tasks on a regular basis

Posted on 15 Mar 13:28