Job description

Job summary

The primary function of this role is to provide high-level administrative support to the Senior Staff/Team leaders on a one-to-one basis. The candidate must be able to enhance their effectiveness by providing information management support and by dealing with secretarial, administrative and sometimes personal tasks.

Team Leaders heavily rely on their assistants, and discretion and confidentiality are essential attributes. While unlikely there may occasionally be a requirement to work additional hours which may include weekends.

Primary responsiblities 

• Filing, sorting and retrieval of all incoming documentation (both hard copy and electronic)
• Maintenance of all files within project teams
• Responsible for issue of all documentation to contractors, suppliers and other external parties.
• Scanning, printing, emailing and collating of project related documentation encompassing correspondence, drawings and project information files.
• Thorough knowledge of and compliance with all SAOTA procedures and standards
• Contribute, support or otherwise assist staff, as required
• General facilities management
• Acquisition of general office supplies and stationary
• Control of boardroom schedule and petty cash
• Assist with diary and email management of SS
• Email and document drafting
• Assist staff with time sheets on Vision programme – further in-house training can be provided.
• Liaise with finance department to get all monthly invoices paid on time

Requirements

Technical requirements

• Deltek Vision
• Microsoft Project
• Microsoft Excel
• Microsoft Powerpoint

Essential skills and criteria

• Exceptional level of accuracy and attention to detail.
• Excellent verbal and written communication skills – articulate and diplomatic. Fluency in both written and spoken English, with strong spelling, grammar and proofreading abilities.
• Excellent knowledge of the Microsoft Office Suite
• Able to work without supervision and to take initiative in response to instruction and demonstrate a proactive approach to daily tasks
• Able to build good relationships at all levels, internally and externally and the ability to work well in a team.
• Excellent organisational skills
• Ability to remain calm, multitask and work under deadline driven pressure.
• Able to manage sensitive and sometimes confidential information
• Appreciation of, and commitment to the business of the Practice

Behavioural criteria 

• Flexible attitude
• Able to demonstrate a high degree of professionalism

Posted on 12 Feb 15:02

Job description

We are seeking to hire an Accountant/Office Administrator who can also act as personal assistant to the CEO to join their growing team in their offices in Cape Town. The primary purpose of this role is to ensure effectiveness through logistical, administrative and fiduciary duties to the team in Cape Town. Success in this role requires thoughtful management of confidential information, excellent judgement, as well as strong initiative and problem-solving skills to anticipate needs and drive results. This role will work collaboratively with colleagues in different departments to share information, responsibility, resources and various fiduciary duties.

Key Duties/Responsibilities:

• Responsible for keeping the accounting records complete, and in a timely manner.
• Meeting deadlines for monthly closings and reconciliations, preliminary review and analysis of the trial balance, while also providing explanations when requested.
• Assisting in the preparation and of VAT (additional training will be provided if required. Managing all accounts receivable and doing all the invoicing.
• Producing periodic and ad-hoc reports within specific deadlines.
• Collaborating with external parties, e.g. auditors, suppliers, banks, tax authorities and regulatory organisations.
• Coordinating with team members and assisting with the smooth running of the Accounting function of the company.
• Maintenance of accurate and complete records of the company’s and clients files
• Assists with day to day operations and provide administrative support to the team
• Meeting and greeting guests, arranging amenities and refreshments needed
• Assisting with the filing and organizing company’s and clients documents
• Performs other duties as may be assigned

www.aerios.com.

Requirements

Key Skills/Experience:

• Educated to degree or higher diploma level in Accounting/Finance or related field.
• Experience in a software package preferably sage
• At least two years’ experience in a similar position
• Previous experience in accounting and preparation of audit packs will be considered as an asset.
• Knowledge of VAT submissions
• IT literate, with very good knowledge of Excel/Google Sheets
• Experience with accounting software.
• Fluent in English
• Excellent communication skills
• Good attention to detail and strong organizational skills
• Ability to work under pressure and multitask
• Self-motivated and willing to learn and develop in a fast paced environment.
• Team spirit and you have the ability to work with others remotely.
• You possess risk awareness and high integrity when dealing with confidential information.

Posted on 11 Feb 14:50

• Ad Placed : 11 Feb 2019 06:00:28 Affiliate ad
• Remuneration : PER MONTH
• Employment Type : Full Time
• Industry :
• Logistics
  Other Logistics
• Region : Western Cape
• Company : MPRTC Recruitment

ARE YOU AVAILABLE IMMEDIATELY OR ON SHORT NOTICE? WOULD YOU LIKE TO WORK FOR A GROWING SOUTH AFRICAN FURNITURE OUTLET IN CAPE TOWN AS A FURNITURE WAREHOUSE ASSISTANT? OUR CLIENT HAS BEEN IN BUSINESS FOR MANY YEARS. IF YOU ARE LOOKING TO GROW WITHIN A COMPANY THIS CAREER OPPORTUNITY IS FOR YOU!

Please Note:

If you do not fit the specification with the minimum requirements your application will not be accepted for this position. Shortlisted candidates may be required to complete an Assessment or Test to demonstrate your knowledge of this position.

Requirements:

• 1 years’ experience in a Similar Role
• Stock Receiving & Dispatching Experience
• Responsible in handling of stock
• Excellent Administration Skills
• Computer literate
• Must have a valid driver’s license

Applicants must reside in CAPE TOWN or surrounding area.

Only South African citizens, who are suitably qualified, live in the applicable area and meet the requirements of the position are eligible to apply for this vacancy.

Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.

Visit our website to view all of our current vacancies: www.mprtc.co.za