Ramsay Media (Pty) Ltd is an independent magazine and digital publishing company responsible for some of the best performing titles. We are currently looking for an Invoice Clerk for our finance department. 

The successful candidate will be responsible for: 

-Loading new clients to Sage Evolution with incoming sales contracts

-Vetting of client takes place: Requesting any required documents from client at the time

-Validating and capturing and loading all Ramsay sales contracts onto Sage Evolution according  to bookings and magazine publications

-Chasing of Copy Instructions, Purchase Orders, Instruction orders and insuring that amounts corresponds with contracts on advertising bookings

-Assuring that advertising bookings and bookings on system corresponds

-Monthly recons and comparisons of sales contracts vs actual advertisements in magazines over all four publications 

-Comparing of above with sales directors books

-Magazine reconciliation

-Check sales order, magazine and production recon before invoicing

-Monthly invoicing of all adverts across all four publications after reconciliations

-Print reports immediately after invoicing

-Doing journals across publications and intercompany accounts 

-Downloading General ledgers after invoicing and journals completed

-Comparing General ledgers to recons, insuring that the figures corresponds 

-Keeping track of package deals across both Ramsay & Highbury Media (in case of cross bookings)

-Reconcile Ramsay monthly revenue

-Working directly with Sales Director of Ramsay Media, Financial manager of Ramsay media & sales director of Highbury / Ramsay Media

-Reporting funds outstanding on clients to sales director in order for sales to not re-book clients until such time that funds has been settled

-Working hand in hand with debtors department with regards to approving of sales contracts, outstanding funds, invoicing etc. 

-Working directly with HR in terms of sale representative’s commissions. 

-Informing HR in case of cancellation of sales orders or credits that has been passed on already claimed sales orders

-Working with various sales representatives in and out of office, across South Africa

-Following up with sales representatives in cases of outstanding paperwork, incorrect paperwork, and cancellation of deals, discrepancies’ as well as their claims on deals. 

-Dealing with client queries and sales representatives queries 

-Working hand in hand with digital and print production teams

-E-mailing approved/declined sales orders to print & digital production departments for them to chase art work and place adverts in magazines or online websites & social media

-Informing production in case of cancellations of sales orders, to stop advertising in time and not to publish. 

-Handling all admin, capturing contracts, issuing invoices, credit notes and journals on both Getaway Show’s Johannesburg & Cape Town

-Dealing with both telephonic and electronic queries from clients regarding outstanding funds, advertisement bookings, invoices, credit notes and other general 

-Configuring of spreadsheets on all incoming contracts over all four publications and Getaway show’s

-Validating, approving and signing of on all Ramsay Media sales representative’s commissions on a weekly basis

-Monitoring in case of cancellations in order for HR to do clawbacks on claims already paid 

-Other invoicing such as production costs for extra magazines ordered, editors, photographers, etc.

-Dealing with High-end clients, such as Outsurance, Mindshare, Wunderman, Ford, etc. 

-General administration, filing of all sales contracts, credit notes, journals, monthly magazine recons, etc. 

-Monitoring mail boxes on a daily basis

-Reporting to auditors at financial year end 

-Provide managers with sales figures

-Credit and re-invoices

-Day to day Ad-Hoc duties 

-Building and maintaining good relationships with HR Department, Production, Sales representatives (on and off-site), Sales directors and finance department. 

Requirements:

-One to two years’ work experience preferably in an office environment

-Bookkeeping/accounting skills

-Ability to work under pressure and with very high volumes

-Excellent customer service skills

-Ability to work in a team

-Good attention to detail

Posted on 17 Dec 14:57

Are you an immediately available energetic Executive Assistant who enjoys a fast-paced, dynamic environment? We require your advanced Excel, PowerPoint plus all the major attributes to be a reliable hands on PA to work for a Director where you will need to juggle many schedules and tasks to meet tight deadlines. Our International client is requiring your dynamic personality, and skills.

REQUIREMENTS:

Matric, Degree in Business or similar highly advantageous

Fast and accurate typing ability

Advanced Excel & PowerPoint skills ESSENTIAL

Good Financial acumen and head for numbers

Target driven and independent worker

Ability to multi task and prioritise tasks

Languages required: English & Afrikaans

Mature attitude in dealing with all the small duties

DUTIES:

Provide a professional executive assistance to the Director

Compiling spreadsheets with the use of formulas, excel graph and pivot tables

Typing correspondence

Preparing PowerPoint presentations

Minutes of Meetings

Setting up of meetings and functions where necessary ensuring all the details big and small have been attended to

Dealing with correspondence with International departments

Preparing Travel Itineraries including flights, visas, transport etc.

Multi-task work and prioritise accordingly between departments that need assistance

Preparation of correspondence for various meetings in South Africa or internationally

Do you have experience in taking books to Trial Balance? Are you wanting to work in a position close to home in the Durbanville area? Our client is requiring an applicable candidate to fulfill their requirement for a Bookkeeper to Trial Balance for a three-month period.

REQUIREMENTS:

Matric plus relevant accounting/bookkeeping qualification highly advantageous.

Experience with Pastel accounting package

Ability to work under pressure and a good team player

Attention to detail plus high attention to accuracy

Excellent communication skills in English

Good computer skills with excellent financial acumen

DUTIES:

Financial function taking Books to Trial Balance using Pastel

Creditors function verifying invoices, reconciliations and payments

Debtors function, including collection and reconciliations

Managing cash book, capturing bank and credit card transactions

Reconciliation of bank statement, credit card statements, expenses and payment allocations

Reviewing accounts

Data capturing to ensure accurate information is recorded in their system

Prepare reconciliations and analysis for trial balance and income/ expense items  

Processing Invoices monthly.

Provide support and assist with ad hoc financial projects as required  

Salary: R15k dependent on experience

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Job description

Job position: Lecturer : Higher Certificate in Performing Arts

Reporting to: Head of Higher Certificate 

Employment Type

Fixed Term

Salary

Based on experience

Location

Afda CTN [18 Lower Scott Road, Observatory 7925]

Industry

Private Higher Education

Start date

February 2020

Reporting to

Head of HC

Background

Afda ‘The School of the Creative Economy’ is the leading school of its kind in South Africa, offering higher certificates, undergraduate and postgraduate degrees in Motion Picture Medium, Live Performance, Business Innovation and Technology for the Creative Economies. Afda is a full member of CILECT, The International Association of Film and Television Schools. The Afda values are passion, self-discipline, integrity, reliability and humility. 

Overview

An exciting opportunity for a committed and dedicated professional to form part of our newly accredited Higher Certificate in Performing Arts programme in 2020. The successful candidate will prepare students to either continue their studies in the Bachelor of Live Performance program or to join the Performance industry on an entry-level. The successful candidate needs to demonstrate a willingness to embrace Afda’s unique pedagogy which is the basis of the applied and integrated work-simulated learning environment at Afda.

Key Functions

The role can be summarised as follows:

• Devising termly timetables, course guides, lectures and associated assessment instruments in conjunction with their Afda counterparts on other campuses

Implementing and reviewing the above with the purpose of improvement

• Responsible for teaching core modules.
• Will be required to identify suitable part time staff for additional teaching

Booking, briefing, managing and reviewing part-time lecturing ad-hoc staff

• Managing the day-to-day implementation of the programme, including facilities and equipment management
• Preparing budgets and overseeing the acquisition of materials and equipment required for the implementation of the programme
• Adhering to the requirements of management structures that ensure the delivery and quality of the programme

Key Competencies

• Willingness to adapt to Afda’s curriculum, syllabus and methodologies
• Adhere to and embody Afda values
• Capacity to teach
• Ability to research independently and showcase research outputs
• Ability to work cooperatively with other teaching staff
• Excellent time and deadline management skills
• Excellent communication skills
• Adaptable to change
• Advanced computer skills, including Microsoft Office Suite
• Inter-personal skills
• Ability to manage a budget
• Ability to manage inventory of facilities and equipment
• Is culturally aware and sensitive

Selection criteria

• Preferably an honours degree
• Proven experience in areas of Live Performance
• At least one year of established experience in lecturing or tutoring at Tertiary level
• Experience in the development of course material or other formatted documentation
• Evidence of a desire to teach
• Own transport

Application procedure

Closing date: 31 January 2020

Applications must be submitted by email to Anria Kotze [[anria@afda.co.za]] by the closing date. Applicants wishing to apply for this position are required to submit:

1. A letter of application and motivation, concisely detailing his/her suitability for the position.
2. A comprehensive and up to date curriculum vitae.

All applications will be treated as highly confidential. Correspondence will be limited to short-listed candidates only. If you have not been contacted within two weeks after the closing date of this advertisement, please accept that your application was not successful.

Requirements

• Willingness to adapt to Afda’s curriculum, syllabus and methodologies.
• Adhere to and embody Afda values
• Capacity to teach
• Ability to research independently and showcase research outputs
• Ability to work cooperatively with other teaching staff
• Excellent time and deadline management skills
• Excellent communication skills
• Adaptable to change
• Advanced computer skills, including Microsoft Office Suite
• Inter-personal skills
• Ability to manage a budget
• Ability to manage inventory of facilities and equipment
• Is culturally aware and sensitive

Posted on 13 Dec 10:04

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