Job description

Magnette is an established boutique events management agency, based in Cape Town, with national and international clients and projects. Our team is small, however, our clients and projects are significant and well-established. 

We are looking for an Events & Project Manager to join our team with a minimum of eight years work experience in event and project management and a track record of having been involved in reputable events. Conferencing and experiential marketing experience will be highly advantageous as will any previous experience in an agency environment. The initial engagement will be a full-time 3-month contract with the potential of being offered a permanent position in 2019 based on performance and organisational fit. 

As a business, we are committed to delivering only excellence to our clients by offering efficiency in our delivery, fresh thinking and a positive attitude to all that we do. Our business is fast-paced, deadline driven and sometimes involves working long hours and occasionally on weekends. This role requires that the candidate has a willingness and ability to work within a team, but also on their own with minimum supervision. The successful candidate will be required to set and manage their own deadlines and workflow. 

This is an exciting opportunity for a results-driven individual as quarterly performance reviews will take place and performance will be rewarded with performance bonuses. 

Responsibilities:

Event Management

• Ability to manage a project/event from concept through to implementation
• Ability to generate creative presentations and proposals on event and project concepts
• Creation of accurate cost estimates and event budgets 
• Creation of event briefs, production schedules and all other relevant documentation that is required
• Attend client and supplier meetings and site visits
• Event and show production management 

Coordination and Supervision

• Coordinate, manage and monitor all suppliers involved in our events/projects and ensure they are always meeting Magnette’s and our client’s standards
• Coordinate, manage, guide and monitor the workings of the event coordinators i.e. proposals and budgets, project plans, supplier dealings (activation/event schedules and production schedules)

Financial 

• Processing, capturing and submission of supplier invoices to accounts team, and weekly cash flow for supplier payments (prioritizing according to current projects and client payments)
• Management and reconciling of projects/event budgets

Best Practices

• Improve processes to maximise output
• Monitor adherence to systems and procedures

Production and Suppliers

• Constantly on the lookout for new innovative suppliers, check references, and ensure competitive pricing.

Application Details
The application deadline is Monday, 17 September 2018.
Please send your CV, that includes references, to 

az.oc.ettengam@stneve

. 
Only successful applicants will be contacted for interviews. Please note should you be selected for an interview a mock event project will be sent to you to present at your interview to show your skills capabilities.

Requirements

Inherent requirements:

• Must have own vehicle (in good working condition) and a valid driver’s license 
• Must be willing to travel occasionally 
• Must understand the after-hours requirements of this industry. Most events and activations take place outside of business operating hours.
• Computer literacy: Proficient in all Microsoft products, for example: MS Word / Excel / PowerPoint / Outlook 

Educational requirements 

• Candidate must possess at least a Bachelor’s/College Degree, Marketing, Communications or equivalent.

Valued qualities for this role

• Excellent interpersonal skills (team player) within the agency and with client interaction
• Good planning ability with impeccable attention to detail
• Excellent ability to multi-task 
• Emotional restraint and clear thinking in high-pressure situations 
• Strong administration skills
• Strong presentation skills
• Brilliant communication skills: verbal and written  
• Strong implementation and time-management skills
• Positive attitude 
• Team-player 
• Willing to take direction 
• Driven

Desired personal attributes 

Loyal, high achiever, integrous, well-mannered, positive, neat and organised, self-motivated, entrepreneurial spirit, takes initiative, works well on their own, presentable, great with people, enthusiastic, confident, creative thinker, trustworthy, grounded, career orientated, great networker, strategic thinker, passionate about creative marketing and eventing.

Posted on 22 Aug 12:45