Job description

VDT Attorneys, a prominent law firm situated in Pretoria, requires the services of a marketing and office manager that will predominately perform marketing and office management duties. As an important cog in the management wheel, you will be expected to be involved at all levels of marketing (both internally and externally) as well as organise and co-ordinate administration duties and office procedures to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. The ideal candidate will assist to develop and implement marketing strategies, objectives and targets, as well as analyse the success of the marketing campaigns. He or she should have strong business acumen and knowledge with strong organisational, written, verbal and presentation skills. Office manager responsibilities will among others include scheduling meetings and appointments, making office supplies arrangements and providing general administrative support to management with decisiveness and accuracy.

Job duties (marketing coordinator):

• Coordinate and manage the internal and external marketing activities within the firm.
• Liaise regularly with senior management and departments to understand and manage their marketing needs.
• To assist with the preparation of visual and written presentations.
• To liaise with strategic marketing consultants to assist the firm to manage and implement their marketing strategies.
• Preparing marketing and advertising strategies, plans, and objectives; planning and organising promotional presentations; updating calendars, etc.
• Prepares marketing reports by collecting, analysing, and summarising client engagement data.
• Keep promotional materials ready by coordinating requirements with graphics department; inventorying stock; placing orders and verifying receipt thereof.
• Plans meetings, events and network functions by identifying and coordinating requirements; establishing contacts; developing schedules and coordinating mailing lists.
• Monitors budgets by comparing and analysing actual results with plans and forecasts.
• Assisting departments with day to day marketing tasks and coordinating marketing projects and activities as requested.
• Track competitor activity by keeping abreast of market changes and the marketing mix used by competitors.

Job duties (office manager):Maintenance:

• Maintain the office condition and arrange necessary repairs

Supplies:

• Liaise with facility management vendors, including stationary, cleaning, catering and security services

Equipment:

• Co-ordinate with IT department on all office equipment

Bills:

• Manage contract and price negotiations with office vendors and service provider

Events:

• Plan and in-house or off-site activities, like parties, celebrations and conferences

Administrative duties will include:

• Dealing with correspondence, complaints and queries.
• Preparing letters, presentations and reports
• Schedule meetings and appointments.
• Implementing and maintaining procedures/office administrative systems
• Attending meetings with senior management
• Organise office operations and procedures.

General:

• Errands and shopping.

Training and basic HR duties will include:

• Assist in the onboarding process (induction) for new employees.
• Identifying staff training and development needs, and for planning, organising and overseeing appropriate training.
• The facilitation and presentation of in-house training sessions.
• Supervising and monitoring progress made via training programmes.
• Implement, delivering and overseeing the training of individuals or groups of employees.
• Maintains new staff by recruiting, selecting, orienting, and training employees.
• Responsible for Personal Development Plans for staff members.
• Implement a basic performance management system.
• Assisting by keeping personnel records up to date, arranging interviews and so on.

Company Description

VDT Attorneys Inc. is a prominent law firm based in Brooklyn, Pretoria. The firm prides itself on its mission statement:

“Innovative Solutions through Specialised Knowledge backed by more than 80 years of Experience.”

VDT Attorneys Inc. offers tailor-made and effective solutions and is able to solve any legal problem in a cost-effective manner. Acting in a professional manner, the firm strives to render a professional service at all times and specialises in diversification to suit every legal need. The firm acts as a team of experts in partnership with our clients, focusing on their unique needs to implement innovative solutions within the framework of their financial planning, exclusively for the promotion of their interests.

Key service areas of the firm include:
Litigation and Dispute Resolution
Corporate and Commercial Law
Property and Conveyancing

Requirements

Skills and qualifications

• Graduate with a minimum of five years’ experience in a similar marketing and/or office manager role.
• Attention to detail and problem-solving skills
• Personable, presentable, articulate and professional.
• Good team working and interpersonal skills.
• Strong administration and effective organisational skills.
• Approachable, adaptable and able to form good relationships.
• Strong communicator with good verbal skills (fluent in both English and Afrikaans).
• Effective project management skills.
• Sound understanding of basic marketing and human resource principles.
• Strong copywriting skills and the ability to communicate complex ideas.
• Have experience with a Microsoft Office (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
• Strong organisational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements and take initiative.
• Excellent time management skills and ability to multi-task and prioritise work.
• Reliability and discretion: you will often learn of confidential matters.
• Leadership and the ability to ‘make things happen’.

Posted on 15 Dec 14:54