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• Ad Placed : 13 May 2020 03:00:02 Affiliate ad
• Remuneration : PER MONTH
• Employment Type : Full Time
• Employment Level : Senior Management
• Industry :
• Professions
  Other Professions
• Region : Kwazulu-Natal
• Company : Boardroom Appointments

Our client based in Kwa-Zulu Natal is looking an Accounts Payable Administrator to support the financial and administrative aspects of Accounts Payable. This includes cash flow planning and DPO (days payable outstanding) which are business critical KPI’s. Manage and execute on vendor portfolios meeting vendor and business expectations to minimize financial risks and exposure maximizing financial

Minimum Requirements

• Matric
• Relevant Finance qualification preferred
• Minimum of 2 Years accounts payable experience
• Proven quantitative and numerical skills
• SAP experience Preferred
• SAP Concur experience preferred
• Baseware experience preferred
• MS Office and advanced Excel Skills

Competencies

• Highly motivated individual with the ability to work under pressure and meet deadlines
• Team Player
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Prepared to work flexible work hours to meet deadlines when required
• Structured, Organised, diligent and conscientious individual
• Good time management skills

Responsibilities

• Ensure that all vendor invoices are approved by the responsible person according to the authority matrix
• Ensure that processing is accurate and complete to avoid duplicate payments
• Utilise Basware to check all vendor invoices for validity (complies with the local VAT and Tax acts, no pro-forma invoices or quotations, made out to the correct legal entity etc.) and do drive corrective action where necessary
• Check that all required supporting documents have been obtained and are filed accordingly
• Utilise Basware to ensure that the 3-way match between the purchase order, goods received confirmation and invoice has been completed. Follow up on discrepancies with the vendors and buyers and resolve
• Contact vendors to request monthly statements and ensure that these are received on or before cut-off date
• Check vendor statements received to ensure that payments made have been recorded and credit notes requested have been raised
• Contact vendors to request outstanding invoices and/or other supporting documents required
• Continuously follow-up on any reconciling items, disputes and/or queries with the relevant vendors or buyers where necessary
• Apply discounts onto vendor reconciliations as required
• Reconcile vendor accounts to AP Ledger and vendor statements according to payment terms on or before the cut-off date and time. All vendor accounts must be reconciled at least monthly
• Compare banking details per the system the vendor statements/invoices and report any discrepancies to the AP Team Leader
• Ensure that the procurement processes and accounts payable processes have been followed before payment is made
• Load payments onto the online banking system on or before the cut-off date and time
• Prepare the payment packs (vendor recon and supporting documents and payment loaded) and submit to the AP Team Leader for review on or before the cut-off time
• Matching/allocating of payments to vendor accounts on a daily basis (cashbook clearing accounts must be cleared daily)
• Submit remittance advices and/or lists of reconciling items and the detail around the documentation or information that is outstanding to the responsible person from the vendor and other parties where applicable and follow up to ensure that all outstanding documentation or information is received and the account is cleared
• Follow-up with the Procurement Team on long outstanding items in the GRIR accounts on a weekly basis and ensure that these are resolved
• Investigate and resolve any outstanding items on the AP Age Analysis
• Upload the netting payments for intercompany account payments
• Support the accounts payable function by participating in projects which streamline and automate processes
• Participate in the improvement of internal controls
• Conduct daily reviews of vendor ledgers and the vendor age analysis
• Investigate and resolve accounts with debit balances
• Timeous response on vendor account and payment queries to vendors and internal colleagues
• Manage payments according to vendor terms to improve cash flow (no early payments and no late payments)
• Adequate maintenance and storage of supporting documents
• Timeous extraction of any AP documentation and/or information as requested
• Report blocked vendor accounts to the AP Team Leader
• Provide support, processing and review of AP systems such as SAP Concur, CWT travel booking system
• Citibank Supply Chain Finance Platform, Basware and any other systems as allocated
• Provide information on any provisions required to the AP Team Leader by the 26th of each month
• Assist with daily and weekly cash outflow forecast reporting as required
• Assist with internal, external and BBBEE audits
• Accounts payable reporting as requested
• Serve as a Primary Back-up and/or Secondary Back-up for other members of the accounting services team according to the Business Continuity Back-up Plan
• Ensure that your Primary and Secondary Back-ups have received the required training to complete the required tasks in your absence
• Other ad-hoc tasks as required

Please visit our website at www.boardroom.co.za for more details and to register your C.V.

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