Job description

Boomtown is looking for a dynamic executive assistant who will provide executive and administrative support to the company’s directors. 

KPA’s

Provide full administrative and executive support to the Directors

• Representing the Directors as a first point of contact for staff and external callers
• Full complex diary management of all internal and external meetings for two Directors
• Facilitating meeting requirement including venues and refreshments
• Screening phone-calls
• Coordinating travel itineraries and logistics for Directors when travelling
• Assisting with any ad-hoc requests administratively

Office management duties

• Liaise with external suppliers to ensure  smooth running of IT in office
• Internet service
• Phone lines
• Desktop support
• Organise any maintenance that needs to take place ad-hoc to the office
• Assist with ensuring office supplies are always kept on site

Oversee reception and housekeeping staff

• Company receptionist and services assistant to report to the Executive Assistant
• Placing orders and monitoring supplies of stationery, groceries and other offices supplies for our offices around South Africa 

 Marketing coordinator/implementer

• oAdministrative oversight of all agency related marketing functions.
• Work in conjunction with PR, Social Media and Director responsible for marketing to ensure all marketing processes are adhered to and implemented timeously
• Overall responsibility for website updates
• Overall responsibility for company newsletter
• Coordinating events on behalf of the company for both clients and staff, ranging from internal staff functions to formal client events

Company Description

Boomtown is a strategic brand agency that believes in the creative possibility of every situation – seeing what could be rather than what is. We have launched a new vision: To enable the greatest creative environment for possibility to be realised.

We use our collective creativity to see possibility and create solutions for every brand we touch. We connect with consumers through culturally relevant insights, engaging head and heart through original brand-led creativity, ensuring best value spend through effective market strategy and mechanics to drive sales.

Requirements

• Five years of + experience as a PA/in an administrative role
• Communications/marketing qualification or experience within this industry is an advantage
• Matric or equivalent
• Proficient in MS Office
• Excellent written and verbal communication skills
• Meticulous attention to detail
• Valid Driver’s Licence and own transport

Key competencies

• Dynamic team player
• Solution-driven
• Driven and looking for a challenge
• Able to work in a pressurized and results driven environment
• Enthusiastic and flexible
• Efficient and effective with time and task management
• Tenacious and intrinsically driven to deliver
• High EQ

Other requirements

• Ability to learn and adapt on the job
• A ‘can-do’ and ‘will-do’ attitude
• Excellent time management and ability to prioritize

Posted on 21 Nov 16:25