Job description

Analytic and systematic person with exceptional organisational capabilities who can work well as part of a team and independently.

Requirements

• At least five years’ experience as a traffic manager in an advertising agency
• A good working knowledge of radio, TV, and print production
• Excellent time management and organisational skills
• Above average scheduling capabilities is crucial for this role
• Process driven
• Solutions driven
• Analytical thinking and understanding the bigger picture. This requires an ability to dissect and compartmentalise briefs based on requirements, resources and deliverables
• Calm and collected – ability to remain super cool under pressure in a fast-paced, deadline-driven environment
• Great people skills – must be able to work with a wide range of personalities and possess the ability to motivate the team
• Great negotiation skills
• Expert use of Chase software is a prerequisite for consideration
• Experience working with agencies and third-party partners
• Preferable – tertiary qualification (or a degree/diploma in a relevant field)
• Proficiency with Microsoft Office
• Proficiency with Chase

Duties include

Critically, the role is about managing workflows, maintaining, and growing internal relationships and delivery on deadlines.

• Assign tasks to the relevant creatives and check the statuses of outstanding tasks.
• Conduct a daily morning meeting with the ECD/CDs to evaluate a project. This daily meeting is also crucial for red flags, planning, and any crisis management required.
• Clear and concise communicate with all departments/partner agencies.
• Conduct weekly status meetings to gather and share information with the account manager teams and the production agency.
• Plan and manage the creative workflow in order to ensure timeous delivery of projects while utilising the Chase Whiteboard as a tool for scheduling.
• Compile and update timing plans.
• Assist in resource planning and management of allocated hours for all out-of-scope jobs.
• Track the status of CEs for all out of scope projects and ensure work does not commence without the relevant cost approvals.
• Ensure that the work is being completed on schedule and budget is adhered to.
• Submit the job to finance for invoicing when appropriate.
• Assist with overflow on any other agency accounts when the need arises.
• Assist with any operations related work, as and when needed.

Personal aptitude

• Excellent communication skills, both verbal and written
• High attention to detail
• Excellent time management skills
• Proactive and demonstrates a high level of initiative
• Mature and able to handle large spikes of work and pressure
• Stable personality
• Highly organised

Posted on 19 May 15:22