Job description

Litha Communications is seeking a senior conference event administrator, with a minimum of five years’ experience at senior level in the events or PR industry. The candidate must have working experience with online registration, bulk emails and SMS services and budgets. A profound expertise in Microsoft Office is required, particularly Excel and PowerPoint. Salary will be commensurate with experience and market trends. The successful candidate will report directly to the Logistics Director. The position is available from mid-February 2018.

Duties

• Manage tender and quotation requests
• Manage all quote and cost estimate processes for clients
• Prepare RFQ to preferred suppliers
• Manage supplier cost comparisons
• Prepare quotes to clients for approval
• Create contracts with successful suppliers
• Create budgets on Excel
• Create scope of work and project plan for each project  (Word and Excel)
• Monitor delivery according to project plan
• Create databases
• Manage invitations, RSVPs, dietary requirements, etc.
• Speaker management from invitation to confirmation 
• Manage conference payments (if required) and liaise with finance department
• Manage online and onsite registration
• Source all event collateral, including client branding, award certificates and programmes
• Create a staffing plan
• Create delivery plan for conference support staff
• Create branding plan
• Supervise payments before and at event, including taking payments via credit card machine
• Create post-event client status reports, including pie charts and PowerPoint presentations on key details 

Additional duties

Exhibition management – where exhibitions are part of the conference

• Liaise with venue re-space allocation
• Confirm shell scheme suppliers
• Create booking/payment form as a contract
• Manage client requests eg furniture, branding etc
• Create stand layout plan 

Sponsorship – where required

• Liaise with the PR team in drawing up proposal
• Ascertain source of prospects – client’s list or internal research required
• Create database
• Email and communicate with prospects
• Report to finance on confirmation of sales 

General duties

• Filing of both soft and hard copies for Ops Director
• Managing databases and files on suppliers, venues, agencies, etc
• Relationship management with preferred suppliers
• Maintain electronic diary through Outlook 

Please email your CV to

az.oc.snoitacinummocahtil@eibbed>b<</span>

If you do not hear from us within 10 days of sending your CV, please assume your application was unsuccessful.

Company Description

Litha Communications is a specialist communication company that offers the public sector, NGOs and the private sector, years of professional experience in the conceptualisation, planning, organising and delivery of targeted communications.

Requirements

• Minimum of five years working experience at a senior level with online registration, bulk emails and SMS services and budgets. 
• Profound expertise in Microsoft Office particularly Excel and PowerPoint

Posted on 02 Feb 14:48